On-The-Day Coordination

The Wedding day can be very stressful and if you as the Bride and Groom have to coordinate vendors and ensure all deliveries and decoration get done in time for you to walk down the aisle, Bespoken For Weddings has your back! On-The-Day Coordination service is designed for the couple who have completed all their wedding plans and want a professional to execute these plans on their wedding day. Our day of Wedding planning service begins six weeks out and on the day all these elements will be handled from start to finish so that you can smile, relax and enjoy the best day of your life!

On-The-Day Coordination

 

  • Initial Wedding planning meeting minimum 2 weeks prior to the wedding, consolidate vendor’s details and go over all details
  • Liaise, coordinate and manage all Wedding vendors (sourcing and booking to be completed by client)
  • Site visit of the Venue and conduct final meetings
  • Advise in Wedding etiquette, MC script and discuss program arrangements
  • Produce timeline, Wedding day program, including time, location and all staffs’ responsibilities
  • Bridal party meeting and prepare bridal party/family’s responsibilities
  • On-site rehearsal and rundown
  • Manage all vendors on the day, includes venue, staging, lighting, audio
  • Manage all on and off stage program, control music and visual effect
  • Venue decoration and table setting
  • Arrange personalized look and feel into the details and flower arrangements
  • Coordinate shooting list with photographers & videographers and manage photo-taking
  • Assist receptionists and accompany guests to be seated
  • Time management and full coordination
  • Produce solutions for any Wedding day challenges
  • 1-2 additional event managers on site (depending on total of guests), on the day of the Wedding
  • Post-Wedding day; Dismantle, clean-up and collection, delivery of Wedding gifts, handle deposits and final payments and return rented Items